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The Must-Have Tools for Running Your CPR Training Business
- David Kotz
- Mar 25
- 5 min read
So, you’re diving into the CPR training business. You’ve got the skills, the passion, and maybe even a couple of eager students lined up. But hold up—before you jump in, let’s make sure you actually have the tools you need to run a successful, professional CPR business.
This isn't just about having a couple of mannequins rolling around in your car trunk (though, let’s be real, that will happen). We're talking must-have equipment, software, and systems that will help your business run smoothly and grow over time.
Let’s break it all down.
The Essential CPR Training Equipment
If you're going to run a CPR class, you need the right gear. Here’s what you need and why.
1. CPR Mannequins (a.k.a. Your Teaching Assistants)
You can’t teach CPR without mannequins. The trick is choosing the right ones.
The Big Players in CPR Mannequins:
✔️ Laerdal Mannequins (Annie’s Crew)
Durable, field-repairable, and widely used in both basic and healthcare training. Their QCPR versions provide real-time performance feedback on compression depth, rate, and recoil—great for healthcare providers.
✔️ Prestan Mannequins
These have a built-in LED feedback system that lights up to show correct compressions. No electronics to connect, just simple visual cues for students.
✔️ Big Red Mannequins
Popular for layperson CPR classes. These have a cool simulated blood circulation feature—when compressions are done correctly, a light on the forehead turns on (not real-life accurate, but great for engagement).
How Many Do You Need?
For a class of 9–10 students, you’ll want at least 3–4 adult mannequins and 3–4 infant mannequins if you’re teaching healthcare courses.
Healthcare courses require both adult and infant training, so stock up accordingly.
2. AED Trainers (Because CPR Alone Isn’t Enough)
An AED (Automated External Defibrillator) is a key part of modern CPR, and every student needs to practice using one.
Your AED Trainer Options:
✔️ Official AED Trainers – These come from AED manufacturers and perfectly mimic real devices, making them ideal for workplace training. Downside? They’re expensive.
✔️ Compact AED Trainers – Smaller, budget-friendly models that still get the job done. We prefer the small yellow micro AED trainers—affordable, easy to carry, and reliable.
🔹 Pro Tip: Whatever AED trainer you pick, try to keep all your units the same brand and model. That way, you don’t have to juggle different battery types or instructional styles.
3. Airway Devices (Because Mouth-to-Mannequin Is… Gross)
CPR training involves rescue breaths. But let’s be honest, no one wants to go mouth-to-mouth with a mannequin that’s been sitting in a car trunk for weeks.
✔️ Face Shields – The budget option. Thin plastic barriers with a one-way valve for hygiene.
✔️ Pocket Masks – These offer a better seal and more real-world accuracy. Lifeguards, first responders, and corporate teams often train with these.
✔️ Bag Valve Masks (BVMs) – The gold standard for healthcare training. Used in ambulances and hospitals, BVMs let students feel lung expansion and learn professional ventilation techniques.
🔹 Pro Tip: If you’re training EMTs, nurses, or lifeguards, get BVMs—they’ll expect to train with them.
4. A Laptop & Projector (Because People Need to SEE the Training)
Most CPR courses require a video component, so you need a way to show it.
Laptop + Projector – The classic setup. Great for large classes.
Laptop + TV Monitor – More portable, works well for smaller groups.
Tablet + Streaming – Some instructors use a tablet and stream course videos (as long as you have a good internet connection).
🔹 Pro Tip: Download your training videos instead of relying on Wi-Fi—because nothing’s worse than buffering during a class.
Instructor & Student Materials
You’ve got the equipment, now let’s talk about the actual teaching materials you’ll need.
✔️ Instructor Manual – This is your bible. Whether you're teaching for the American Heart Association (AHA) or American Red Cross (ARC), always have your instructor manual with you. Even if you know the course inside and out, someone will ask a question that stumps you.
✔️ Student Manuals & Handouts –
Blended learning courses? Students access materials online.
In-person courses? Printed books or handouts are useful.
✔️ Course Videos & Presentations – Whether it’s DVDs, PowerPoints, or streaming, make sure you have access to all the required course content.
Software & Business Tools
Once you’ve got your gear, you need systems to run your business efficiently.
1. Scheduling & Registration Software
Having a self-service booking system makes your life easier.
Some options:
✔️ Acuity Scheduling – Simple and affordable.
✔️ Enrollware – Designed for CPR training centers.
✔️ Configio – A powerful all-in-one system (scheduling, billing, marketing, CRM).
🔹 Pro Tip: If you’re just starting out, use a free tool like Google Calendar before committing to paid scheduling software.
2. A Dedicated Business Phone Line
You need a professional way for customers to reach you.
✔️ Google Voice – Free, lets you keep your personal number private.
✔️ Dedicated Business Phone – More advanced, allows multiple staff to answer.
3. Invoicing & Payment Processing
If you want to get paid on time, make it easy for clients to pay you.
✔️ QuickBooks – Tracks expenses, sends invoices, accepts online payments.
✔️ Square or PayPal – Good for credit card payments and easy invoicing.
✔️ Stripe – Best if you want seamless online payments.
4. A Professional Website
Your website is your digital storefront. At the very least, it should:
✔️ Show what classes you offer.
✔️ Allow students to register online.
✔️ Include contact info and pricing.
🔹 Pro Tip: If you're just starting out, Wix or WordPress are great for simple websites. As you grow, consider an integrated solution like Configio.
Don’t Forget Marketing Tools!
Even if you're the best CPR instructor in town, no one will know unless you market yourself.
✔️ Google Business Profile – Shows up in searches when people look for "CPR classes near me."
✔️ Google Reviews – A MUST-HAVE for credibility. Use a system like TAPFIVE (a QR code stand) to make it easy for students to leave reviews.
✔️ Social Media – At minimum, have a Facebook page and occasionally post class updates.
How Much Does All This Cost?
Let’s talk numbers.
Startup Costs Estimate:
Basic Equipment (mannequins, AED trainers, masks, etc.) – $2,000–$4,000
Software & Business Tools – Varies ($50–$200/month)
Marketing & Website – $100–$500 setup
🔹 Pro Tip: If you’re starting on a budget, see if you can borrow mannequins or AED trainers from a local training center, fire department, or EMS agency.
Final Thoughts: Invest Smart, Grow Fast
Starting a CPR training business isn’t just about teaching—it’s about running a business. Having the right tools, from mannequins to scheduling software, makes your life easier, more professional, and more profitable.
So, what’s your next move? Write down ONE piece of equipment or software you need to add to your CPR business this month. Let’s grow this together! 🚀
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